The Non-Vending Equipment Master Table is used to store information about all equipment other than Vending Machines. This Master File is primarily used for tracking asset placements. Non-Vending Equipment must always reside at a Point of Sale, or in a Zone. A placement history is kept on the equipment over time which will allow you to see where the equipment has been. When it is removed from a Point of Sale, it must be placed into a Zone. From that Zone, it can be placed at another Point of Sale.
Typical Examples of Non-Vending Equipment are:
- Condiment Stands
- Microwave Ovens
- Sandwich Presses
- Coffee Brewers
- Hot Plates
- Remote DEX devices
These will always be pieces of equipment which can be placed at accounts and do not have money collection capability. Non-Vending equipment is never a sellable product, but a rental fee can be charged for its placement.
In addition to placement information, the non-vending equipment area will track service calls and depreciation information. The calculated depreciation expense will be attributed to the P&L statement of the account where the equipment is placed.
Multi-Site Tip: Non-Vending Equipment can be moved from Site to Site in a multi-sited operation by reassigning the Zone where it is placed to a Zone which belongs to another site. The user who performs this operation must be authorized to access data from both sites.
Non-Vend Equipment – General
The General Tab of the Non-Vending Equipment table is used to track basic asset information such as make, model and serial number. It also provides an area to enter depreciation information and rental fees.
General Tab
Type
The type of Non-Vending Equipment. This is a general classification which broadly describes the piece of equipment.
Telemetry – Use this type to define telemetry devices added to vending machines which enables cashless activity. The Telemetry Non-Vending Equipment is used in VendMax to identify Points of Sale with cashless functionality. (This is used in Vending POS only)
For CRANE devices, the telemetry device must be validated. When creating new telemetry non-vending equipment records, press the Validate button.
For information on Allow POG USB Download and Allow POG OTA Update options, click here.
MM Kiosk – Use this type to define Micro Market kiosk devices. The Kiosk Non-Vending Equipment is used in MarketCONNECT to identify Micro Market Points of Sale utilizing VDI integration. These records are created through the VDI and automatically assigned. VDI kiosks should not be manually created or assigned by the user.
Serial Number for Non-Vending Equipment
Make of Non-Vending Equipment
Model of Non-Vending Equipment
Depreciation Info
Choices are lease, purchase, or no depreciation. If the lease option is chosen, the system will calculate an expense for each Vend Visit or Delivery Sale based on a fraction of the Monthly Payment amount described below.
If Purchase is chosen, the system will calculate a monthly depreciation amount as ((Purchase Price – Sell Price) / Depreciation Months), and apply a depreciation amount to each Vend Visit or Delivery Sale based on a fraction of the month. In either case, these amounts will be shown as expenses on the Profit and Loss Statement.
If the “No Depreciation” option is chosen here, then there will be no depreciation expense calculated or attributed to Vend Visits or Delivery Sales to Points of Sale where this Non-Vending Equipment is placed.
Depreciation
VendMax calculates depreciation on each vend visit (but not on delivery sales or outsourced vend visits). Depreciation information is stored in the vend visit record and is used in financial reports.
Depreciation is calculated based on Finance Type:
No Depreciation – Depreciation will not be calculated.
Lease – Depreciation = [(Monthly Payment)/ 30] * number days since previous vend visit
Purchase – If number of Depreciation Months since the first vend visit to the current vend visit have passed then no depreciation is calculated. If the Depreciation Months have not passed, then (Number of days since prev. vend visit) * [(Purchase Price / Depreciation Months)/ 30]
Price paid for Non-Vending Equipment.
Sell Price
Residual value of Non-Vending Equipment.
Date the Non-Vending Equipment was purchased.
Date the Non-Vending Equipment was or will be sold.
Number of months used for depreciation.
If you choose a Finance Type of lease you would put the monthly payment here.
Non-Vending Equipment must always be either assigned to a Point of Sale, or placed in a Zone. When the equipment record is initially created, VendMAX will ask the user to assign a Zone where the equipment will initially be located. Non-Vending Equipment can be placed at a Point of Sale by assigning it on the Points of Sale Equipment tab. Once this has been done, the “Current Zone Field will be blank. If the equipment is subsequently removed from the POS where it had been assigned, this field will show the description of the Zone where it is located.
This button is only active if the Non-Vending Equipment is currently placed in a Zone. This button will reveal a dialog box that provides a lookup for a new Zone, and allows the user to select the date and time that the move will become effective. This is the proper method for transferring equipment between sites.
Billing Frequency
Select the billing frequencies for which invoices are to be generated. Choices are Custom, Weekly, Biweekly, Monthly, and Quarterly and Yearly. Use the custom setting when none of the other billing frequencies apply.
For more information on Rental Billing Frequencies, see How to Rental Billings.
Rental Amount
If a rental fee will be charged to the account where this equipment is placed, enter the rental fee in this field. VendMAX will pick up this amount and create a Delivery Sale record during the Rental Billing activity.
Be sure to set the rental amount to match the billing frequency. For example, if you plan to invoice a customer once a month for $30, set the billing frequency to Monthly and the amount to $30. If you have another customer you plan to bill weekly, set the billing period to weekly and the set the weekly amount.
Start Date
The starting date for rental income. Rental invoices for the first period will be pro-rated based upon the start date. If the start date is blank, invoices will not be pro-rated. Pro-rating is based upon the start date and the system date on your PC. It does not use the Rental Billings “Generate Invoices For (Date)”.
If a Start Date happens to be in the PRIOR CALENDAR MONTH, the rental amount would be calculated as [Total Rental Amount] / [number of days in the prior month] * [number of days between start date and end of that month]. For example, if the start date is 8/22/20, and the system date on your PC is 9/03/20, the invoice is pro-rated based upon the number of days in August.
If a Start Date happens to be in CURRENT CALENDAR MONTH OR LATER, no invoice is generated. For example, if the start date is 8/22/20, and the system date on your PC is 8/30/20, no invoice is generated.
If a Start Date happens to be in the months BEFORE PRIOR CALENDAR MONTH, the rental invoice is generated as if there was no Start Date entered. For example, if the start date is 8/22/20 and your PC date is 10/31/20, the invoice is created for the full rental amount.
TIP: It is recommended that you set up your rentals for month-end billing when using pro-rated functionality. Pro-rating is based upon the calendar month. During the first week of the new month, run Generate Rental Billings the last month.
End Date
The ending date for rental income. Rental invoices for the last period will be pro-rated based upon the end date. If the ending date is blank, rentals will be generated without end.
If an End Date happens to be in the PRIOR CALENDAR MONTH, the rental amount would be calculated as [Total Rental Amount] / [number of days in the prior month] * [number of days between start of that month and the End Date]. For example, if the end date is set to 9/15/20, your system date must be in October 2020 in order for the rental to be pro-rated.
If an End Date happens to be in CURRENT CALENDAR MONTH OR LATER, the rental invoice is generated as if there was no End Date entered. For example, if the end date is set to 9/15/20, and your system is also in September 2020, the full rental amount will be created.
If an End Date happens to be in the months BEFORE PRIOR CALENDAR MONTH, no invoice is generated.
Telemetry Fees (Only used with Vending not delivery)
Monthly Data Management Fee
The monthly cost per POS for handling remote data. Data Management fees can be deducted from commissions and will be pro-rated based upon the commission period. Proration is based upon 30 days.
Monthly Remote Monitoring Fee
The monthly cost per POS for transmitting remote data. Often this is the cellular rate. Remote Monitoring fees can be deducted from commissions and will be pro-rated based upon the commission period. Proration is based upon 30 days.
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